Effective Date: May 4, 2018
Allegis Group and its group companies, click here, (collectively, "Allegis Group", or "we") are committed to safeguarding your privacy. In this Online Privacy Notice ("Notice") we explain to you what information we may collect, use, share, and store about you, and the choices and rights that are available to you. If you have any questions about this Notice, please contact us using the contact details provided below at ‘Contacting Us’.
We participate in and comply with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework as supervised by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Economic Area ("EEA") member countries and Switzerland to the United States, respectively. You can find out more about our Privacy Shield commitments below, click here.
Allegis Group forms partnerships with organisations across the globe to optimise talent attraction and retention. We work with clients to help them achieve their talent strategies and business goals, and we help potential candidates fulfil their career aspirations.
“Personal information” consists of information which may directly or indirectly identify you.
This Notice applies to our collection, use, and disclosure of your personal information:
(i) through our website(s) and related applications and content that link or refer to this Notice (including the Allegis Group websites listed here: Allegis Group websites); and Allegis computer or mobile software applications (“apps”) and content made available to you) (collectively the “Sites”);
(ii) in connection with any of our events or sales, marketing, advertising and recruitment activities, or in the course of providing other Allegis Group services to you (collectively with the Sites, the "Allegis Services"); and
(iii) when receiving services from you.
This Privacy Notice does not apply to the practices of third parties that Allegis Group does not own or control.
Click on one of the links below to jump to a specific section:
Collection of Personal Information
Use of Personal Information
Cookies and Online Tracking
Sharing Your Personal Information within Allegis
Sharing Your Personal Information with Third Parties
Legal Basis for Processing Personal Information (EEA users only)
International Data Transfers
EU-U.S. and Swiss-U.S. Privacy Shield Framework
Your Privacy Rights
Your Choices
Security of Your Personal Information
Data Retention
Children's Privacy
Links to Other Sites and Public Forums
Contacting Us
Changes to this Notice
Additional Notices
Additional Information That Applies to MarketSource Customers
Allegis Group collects and maintains personal information from the following categories of individuals:
If you submit any personal information relating to other people to us or to our service providers in connection with the Allegis Services, you confirm that you have the authority to do so and to permit us to use the information in accordance with this Notice.
The types of information we collect include the following:
The types of personal information we may collect include:
Where we request information from you, we will let you know prior to collection whether the provision of the personal information we are requesting is required either by employers as a term of their employment or by law, or whether the information may be provided on a voluntary basis, and the consequences of not providing the information.
Sensitive Personal Information: In connection with the various services we provide, or if you are applying for a job opportunity with us or one of our customers, you may be asked for types of personal information that are viewed by some countries as sensitive personal information. Sensitive personal information includes, for example, government-issued identification numbers (such as national insurance numbers), information relating to a person's race or ethnic origin, political opinions or religious or philosophical beliefs, physical or mental health or condition, sexual orientation, trade union membership, genetic data and any related legal actions, or the processing of biometric data for the purposes of uniquely identifying an individual. It also includes information about an individual's criminal offences or convictions, as well as any other information deemed sensitive under applicable data protection laws (collectively "Sensitive Personal Information").
The personal information Allegis Group collects will be used only as described in this Notice and/or in the way we specify at the time of collection. For the most part, we collect and use personal information to effectively provide and improve the Allegis Services (such as our Sites and related staffing and recruiting services, or search, workforce management or talent advisory services) and to comply with applicable laws and government regulations (such as, to comply with mandatory employment, tax, and insurance requirements).
More specifically, we may use your personal information for the following purposes:
Personal information collected online through the Allegis Services may also be supplemented with information you provide to us through other Allegis Group services, as well as other online and offline sources (such as recruitment fairs, social media platforms (like LinkedIn), trade shows, or other events) and other data appending methods (such as spot tags, tracking, and cookies as referenced below).
We may also use the personal information we receive for the purposes of creating anonymised and aggregated statistics that do not reveal the specific identity of any person.
In most cases, Allegis Group will process personal information for a variety of business purposes which are in our legitimate interests (for example, to operate its business and provide you with services you have requested), in order to enter into or perform a contract with you and/or for compliance with our legal obligations (as described above). However in some cases, and always where required by applicable law, Allegis Group will seek your consent to process your personal information (including any Sensitive Personal Information).
Allegis Group websites use "cookies" and similar technologies (like web bugs) to help personalise your online experience and for analytics purposes.
A cookie is a small data file placed on the hard drive of your computer when you visit certain websites. A cookie file can contain information such as a user ID that the site uses to track the pages you have visited.
A web bug is a graphic on a web page or email that gathers information about the computers used to view the web page or email. A web bug can collect your computer’s IP address and the time you viewed the website or email.
Some parts of the Allegis Group’s websites use cookies and web bugs to track user traffic patterns on the Allegis Group sites. The Allegis Group does this tracking in order to determine the usefulness of our website information to our users and to see how effective our navigational structure is in helping users reach that information.
If you prefer not to receive cookies or web bugs while browsing our website, you can set your browser to warn you before accepting cookies or web bugs and refuse them when your browser alerts you to their presence.
You can also refuse all cookies and web bugs by turning them off in your browser, although you may not be able to take full advantage of Allegis Group websites if you do so. You do not need to have cookies turned on to use/navigate through many parts of Allegis Group websites, except that access to certain Allegis Group web pages require a login ID and password.
You can find information on popular browsers and how to adjust your cookie preferences at the following websites:
Microsoft Internet Explorer: https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
Mozilla Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
Google Chrome: https://support.google.com/accounts/answer/61416
Apple Safari: Blocks cookies by default and accepts cookies only from your current domain. To change, click Safari, Preferences, Security, and choose your preference.
For more information on the types of cookies which are used on the Allegis Group websites, please see our Cookie Notice, which is available on each of our websites [link].
Allegis Group may disclose your personal information to any affiliate within Allegis Group for use in accordance with this Privacy Notice. This includes our subsidiaries, affiliates, and our ultimate holding company.
This sharing of personal information with Allegis Group affiliates may include combining the personal information gathered by certain Allegis Group Sites with information independently gathered on other Allegis Group Sites as well as information gathered offline into one or more database(s) useable by Allegis Group, including all of its affiliates. Again, this combined information will only ever be used for the purposes disclosed within this Privacy Notice.
Allegis Group may share and disclose personal information about you with the following types of third parties and in the following circumstances:
Your personal information is never sold, rented, or leased to any external company, unless you have granted us permission to do so.
If you are a user from the European Economic Area, our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.
However, we will normally collect personal information from you only (i) where we need the personal information to perform a contract with you, (ii) where the processing is in our legitimate interests and not overridden by your rights, or (iii) where we have your consent to do so. In some cases, we may also have a legal obligation to collect personal information from you.
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).
If we collect and use your personal information in reliance on our legitimate interests (or those of any third party), this interest will normally be to operate our platform and to communicate with you as necessary to provide our services to you and for our legitimate commercial interest; for instance, when responding to your queries, improving our services, undertaking marketing, or for the purposes of detecting or preventing illegal activities. We may have other legitimate interests and if appropriate we will make clear to you at the relevant time what those legitimate interests are.
You may choose to provide your personal information with Allegis Group for a particular position for which you are not successful. In such a situation, as you have indicated that you are looking for opportunities beyond your current role, Allegis may retain your personal information in order to present you with other opportunities for which your experience may be suitable. If you have concerns about Allegis Group retaining this data for these purposes please discuss them with your contact at Allegis Group.
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the Contacting Us heading below.
As a global company, we may transfer personal information to Allegis Group companies and third parties located in the United States and in other countries that may be outside your country of residence for storage and processing in order to provide the Allegis Services. These countries may not necessarily have data protection laws as comprehensive as those in your country or residence. In addition, we will have taken appropriate safeguards to protect your personal information in accordance with this Notice and applicable law wherever it is processed. These safeguards include implementing the European Commission Standard Contractual Clauses for transfers of personal information between Allegis Group companies and our self-certification to the Privacy Shield Frameworks which are explained in further detail below. Further details of these safeguards can be provided upon request.
For personal information we receive from the EEA and Switzerland, Allegis Group, Inc. and its US controlled subsidiary companies (for a full list of the US controlled subsidiary companies, click here) have certified their compliance to the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks as set forth by the US Department of Commerce regarding the collection, use, and retention of personal information from the EEA and Switzerland.
We have certified that we adhere to the Privacy Shield Framework Principles of: Notice, Choice, Accountability for Onward Transfer, Security, Data Integrity and Purpose Limitation, Access, and Recourse, Enforcement and Liability when processing personal information from the EEA in the U.S.
If there is a conflict between the policies in this Notice and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To access the Privacy Shield List and to find details of our certification, please visit: https://www.privacyshield.gov.
Allegis Group is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) with regards to our compliance with the Privacy Shield.
Residents of the EEA or Switzerland who believe that their information has not been processed in compliance with the Privacy Shield Principles may raise their complaints in a number of ways:
(1) You can contact us directly using the contact details provided below and we will respond to your complaint within 45 days of receipt.
Allegis Group, Inc.
7301 Parkway Drive, 5th Floor
Hanover, MD 21076
ATTN: Privacy Officer
privacyofficer@allegisgroup.com
Or if you are resident in the EEA or Switzerland:
Allegis Group Limited
c/o Legal Department
Maxis 2
Western Road
Bracknell
RG12 1RT
ATTN: Legal Team
privacyofficerEU@allegisgroup.co.uk
(2) We have also committed to refer unresolved privacy complaints under the Privacy Shield Principles to an independent dispute resolution mechanism, the BBB EU Privacy Shield, operated by the Council of Better Business Bureaus (“BBB”). The BBB is a non-profit alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgement of your complaint or if your complaint is not satisfactorily addressed, please visit www.bbb.org/EU-privacy-shield/for-eu-consumers/ for more information and to file a complaint.
(3) Further, for residents of the EEA, the European data protection authorities (DPA) and for residents of Switzerland, the Swiss Federal Data Protection and Information Commissioner, may refer your complaint to the US Department of Commerce or the Federal Trade Commission for further investigation.
(4) Please note that if your complaint is not resolved through the above methods, under limited circumstances, a binding arbitration process option may be available before a Privacy Shield Panel. To find out more about the Privacy Shield‘s binding arbitration scheme please see www.privacyshield.gov/article?id=My-Rights-under-Privacy-Shield.
In some regions (like the European Economic Area), you have certain rights under applicable data protection laws in certain circumstances, which include the following rights:
(i) to request access to a copy of your personal information,
(ii) to request rectification or erasure of data held about you;
(iii) to restrict the processing of your personal information; and
(iv) to data portability.
In certain circumstances, you may also have the right to object to the processing of your personal information.
If we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.
If you would like to exercise any of the above rights, please contact privacyofficer@allegisgroup.com (if you are a non-EEA resident) or privacyofficerEU@allegisgroup.co.uk (if you are resident in the EEA or Switzerland) so that we may assess your request and determine, under applicable law, whether we are in position to comply with your request.
To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID, before granting access to data. If you are resident in the EEA or Switzerland, we will process any access request you make in accordance with our commitments under the EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.
You also have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.
Marketing Communications: Where it is in accordance with your marketing preferences and applicable data protection laws, we may periodically send you updates via e-mail about promotional opportunities or services we think may interest you, such as jobs in our database that match your selection criteria, newsletters, white papers, surveys and event information.
You can opt-out of receiving marketing emails from us.
When we request personal information about you, our sites also give you the opportunity to decide which communications you receive.
The Allegis Group is committed to protecting the personal information you share with us. The Allegis Group uses appropriate physical, technical, organisational and administrative security measures to help protect your personal information from unauthorised or unlawful access, use, or disclosure, and from accidental loss, destruction, or damage.
The Allegis Group supports online security using secure server technology because we want your data to be safe. We use state-of-the-art security arrangements and facilities on our sites and through the Allegis Services to maintain data security. Unfortunately, the transmission of information via the internet cannot be guaranteed to be 100% completely secure and we cannot guarantee the security of your personal information that is transferred over the internet.
If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of your account has been compromised), please immediately notify us in accordance with the "Contacting Us" section below.
We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with the service you have requested or to comply with applicable legal, tax or accounting requirements).
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
This site is not intended for use by children under the age of 13. Allegis Group does not knowingly collect personal information from children under the age of 13. If we learn that we have collected personal information from a child under the age of 13, we will delete that data from our systems.
Allegis Group Sites may contain links to other sites for your convenience and information. If you access those links, you will leave the Allegis Group Site. Allegis Group does not control those sites or their privacy practices, which may differ from Allegis Group's practices. Allegis Group is not responsible for the privacy practices or the content of other websites outside of Allegis Group. The personal information you choose to provide or that is collected by these third parties is not covered by this Notice. We encourage you to review the policies of such third parties before submitting your personal information.
Allegis Group may make message boards, news groups, and/or public forums available to users on its sites. Any information that you disclose in these areas becomes public information that may be accessed by third parties; therefore, you should use caution before deciding to disclose any personal information in these forums.
If you have any questions about this Notice or if you wish to exercise Your Privacy Rights please contact:
Allegis Group, Inc.
7301 Parkway Drive, 5th Floor
Hanover, MD 21076
ATTN: Privacy Officer
privacyofficer@allegisgroup.com
Or if you are resident in the EEA or Switzerland:
Allegis Group Limited
c/o Legal Department
Maxis 2
Western Road
Bracknell
RG12 1RT
ATTN: Legal Team
privacyofficerEU@allegisgroup.co.uk
The Data Protection Officer is an independent advisor and supervisor of Allegis Group’s data protection compliance. Her advice is directed towards Allegis Group in the first instance. She can be contacted at:
Lilian Pang
c/o Legal Department
Maxis 2
Western Road
Bracknell
RG12 1RT
ATTN: The Data Protection Officer
lpang@allegisgroup.co.uk
If we change this Notice, we will post the revised Notice on our sites, with an updated revision date. If we make significant changes to our Notice, we may also notify you by other means, such as sending an email or posting a notice on our home page. We will update the "Effective Date" at the top of this page to indicate the date from which any changes take effect.
Some Allegis Services may have additional privacy notices about how such websites, products, and services process personal information. For example, a supplemental Privacy Policy for MarketSource is provided at the bottom of this Notice.
In addition, sometimes Allegis Group acts as a data processor, for example when processing personal information it receives from one of its customers as part of its staffing and recruiting services, including IT staffing and consulting solutions, workforce management or talent advisory services. Any time that Allegis Group acts as a data processor, it will process personal information according to the contractual obligations it has with the applicable data controller. To the extent Allegis Group receives requests from individuals regarding the processing of their personal information by Allegis Group, it will refer them to and coordinate with the appropriate data controller.
MarketSource works closely with a variety of retailer businesses ("MarketSource Customers") to help them market and sell products and services to their end customers ("MarketSource End Customers").
In connection with the retailer services and solutions that MarketSource provides to MarketSource Customers, MarketSource may collect and process personal information (like contact information, transaction history, marketing preferences, or geographic location information) about MarketSource End Customers on behalf of MarketSource Customers for the following purposes:
The MarketSource Customer is the data controller of any personal information about MarketSource End Customers. As such, a MarketSource End Customer who wishes access, or who seeks to correct, amend, or delete inaccurate data should direct his or her query to the relevant MarketSource Customer. MarketSource will assist any MarketSource Customer as necessary to comply with any MarketSource End Customer data subject request.
© Allegis Group, Inc., 2018. All rights reserved.